How to Switch to Capehost.ai From Another Property Management Company
Our team does the heavy lifting so owners move with zero stress and no lost revenue. We handle every detail, from blocking old calendars to rebuilding your listing portfolio. Here is the end-to-end plan and where Capehost.ai adds value at each stage:
1. Send formal notice.
We draft the termination email and timeline so you can send it in minutes. Clear language avoids disputes and keeps the relationship professional.
2. Freeze next-season dates.
We coach the current manager on how to block the calendar in their channel manager or Airbnb dashboard. This prevents new bookings that could derail the switch.
3. Collect all listing assets.
Our onboarding team pulls photos, amenities, guest messages, and pricing rules if needed. You do nothing -- just grant us temporary read access. We package everything for fast launch on new platforms. In case photos belong to the current property manager, we will schedule a new photoshoot asap.
4. Build a fresh Airbnb listing.
We recreate your listing under our Superhost account. Benefits:
- Instant search boost from our Superhost status.
- Guest trust from our high rating.
- Round-the-clock guest support via our in-house team.
5. Launch a direct booking site.
Our engineering team spins up a branded page with real-time pricing, Stripe payments, and automated emails. Guest save 10 – 15% when they avoid Airbnb/VRBO guest fee
6. Syndicate to five+ OTAs.
We push the listing to Vrbo, Booking.com, Expedia, Google Vacation Rentals, and Hopper Homes. Calendars stay in sync by API, eliminating double-booking risk.
7. Retarget repeat guests.
- On-site flyer with a QR code to your new channels.
- Post-stay email sequence (sent through Airbnb’s messaging rules) inviting guests to next year’s dates.
- Optional 10 percent loyalty discount code that works only on your direct site.
8. Honor legacy bookings.
If next-season reservations already exist, we coordinate cleaning, linen, and guest support with your previous property management comapny. You keep the income and guest goodwill while we block those dates on the new calendar.
9. Transfer vendor network.
We introduce cleaners, maintenance pros, and inspectors to our digital scheduling app so they receive automated work orders and payout tracking.
10. Monthly performance report.
After the first quarter we deliver a side-by-side revenue report: old manager vs Capehost.ai. Owners typically see a 20 percent lift driven by multi-channel exposure, SEO optimization, and dynamic AI pricing model.
Airbnb treats each listing as part of the host’s personal account, so you can’t simply “hand it over” when you change managers -- bookings, reviews, and search ranking all stay locked to the original host profile. The platform also blocks any attempt to move existing reservations between listings, which means a clean break is the only compliant path. By closing the old calendar, launching a fresh listing under Capehost.ai, and guiding repeat guests to rebook, you avoid policy violations, prevent double-booking headaches, and set yourself up for stronger long-term performance under a new, tech-forward management team.
Ready for a smooth hand-off? Book a 15-minute call or simply send us a message here and we will draft your custom transition timeline within 24 hours.
